ASSISTANT DIRECTOR OF FINANCE
Company: Arlo NoMad
Location: New York
Posted on: October 9, 2024
Job Description:
Arlo Hotels an independent lifestyle hotel -is now actively
seeking a dynamic Assistant Director of Finance. - -Are you someone
who is passionate about people, driven -by purpose, and clever in
your approach? If -so -keep on reading!! Here at Arlo we strive to
create a sense of awe that leaves those we touch wanting
-more"---.. -Provides leadership, direction, support, training,
development, and supervision to the Finance Department and
responsible for its day-to-day smooth operation. Responsible for
accounting and financial requirements of the hotel and will provide
financial support, analysis and advice to the Director of Finance,
GM and the hotel team to take the business forward. The individual
will ensure that procedures in other areas of the hotel comply with
Helix Hotel Management Hotels Financial Policies & Procedures. The
individual will -work closely and liaise with all other
departments, particularly revenue generating and cash handling
areas. -Replaces the Director of Finance during their absence.
-Responsibilities & Authorities
- Provide leadership and supports the team in achieving
departmental goals and - objectives. - -
- Work with all employees in a professional and courteous manner.
-
- Supervises the daily activities of all accounting team member
and ensures team -member evaluations are prepared for all direct
reports bi-quarterly. -
- Ensure the work environment is safe, clean and organized. -
-
- Build strong relations with other hotel departments and team
members. -
- Monitors -time and attendance records of all accounting team
member. -
- Ensures timely dispatch of all reports as indicated on the
Reports Schedule. -
- Supervises the archiving of accounting records. Co-ordinates
the disposition of records listing. - -
- Ensures that each team member maintains their inventory of
records and keeps them up to date. - -
- Ensures that records are moved to the warehouse when
appropriate. -
- Maintains accurate accounting records and assists in producing
financial reports for the hotel. -
- Ensures that the balance sheet is an accurate reflection of the
hotel's assets and liabilities. - -
- Assist in developing best practices for financial accounting
and control procedures. -
- Under the direction of DOF, assists in - -preparing the Annual
Plan, various Financial Reports and Analysis as requested by home
office or ownership. monthly and quarterly forecasts. -
- Manages cash flow and maintains the hotel bank accounts. -
- Ensures proper use and maintenance of financial IT systems.
- Analyzing daily revenues and auditing revenue adjustments.
-
- Ensures timely dispatch of all reports. - -
- Ensure that all guest issues/complaints receive prompt action
and follow up. -
- Ensure effective communication between the hotel and the client
in regards to billing and collection. -
- Assist in payroll control -e.g. -monitoring payroll against
forecasted / actualized occupancy. -
- Ensure that operating costs are properly managed by department
heads -and in line with forecast and projected revenue to protect
GOP. -
- Oversee and conduct the payroll function. -
- Evaluate monthly production reports and monitors results in
relation to goals. -
- Complete Profit and Loss reviews with all Department Heads
-
- Maintain a framework of internal controls, which will
adequately protect the assets, liabilities, revenue & costs and
record in a monthly checklist. - -
- Ensure a regular cycle of forecasting takes place and relevant
reports circulated. -
- Utilize key performance indicators and benchmarking to assist
in the performance of the hotel and how it can be improved. -
- Facilitate regularly scheduled Credit Meeting with management
-
- Ensure collection of payments due to the hotel. -Specific
DutiesAccounting Functions -
- Assists Director of Finance in the organization and preparation
of the Annual Operating and Capital Budget. -
- Adheres to deadlines and reporting requirements from the
various stakeholders: - Owners, Home Office, and Department Heads.
-
- Reviews, approves and signs the following on a timely basis,
ensuring that the correct supporting documentation is attached and
immediate remedial action is taken where appropriate: -
- Petty Cash vouchers -
- Gift Certificate Vouchers -
- Accounts Payable reports -
- Management of Accounts Receivable accounts. -
- Checks numerical sequence control register. -
- Prepares the month end Journal Entries.
- Co-ordinates internal and external audits. Follows up any
issues that are raised, ensures that proper explanations are given
when required. -
- Monitors and follows up Returned Checks promptly and reconciles
accordingly. -Internal Audit Requirements -
- Journal Entries have all supporting documentation attached to
explain the figures thereon or are referenced to where the
supporting documentation can be found. -
- Reviews latest month end, Trial Balance and investigates any
material items not covered elsewhere in the Audit Programs,
vouching to support documentation. Also, check that all clearance
accounts are being "zeroed out" monthly and that no unusual entries
appear. -
- Once per month, reviews all outstanding purchase
orders/requests to ensure their validity. Cancels items which are
no longer required. -
- Quarterly audits on all Inventory items.
- From -time to time -conducts "audits" of accounting team member
to ensure that jobs are being performed in accordance with company
policy. Submits report to Director of Finance, which will be used
during the team member's evaluation process. -Requirements
- Education/Experience: Any combination of education and
experience providing the required skill and knowledge for
successful performance would be qualifying Typical qualifications
would be equivalent to: -
- University Bachelor's Degree/Diploma. -
- 3+ years' experience in an Assistant Controller capacity. -
- Previous experience in the Hospitality industry or another
accounting role is an asset. -
- Knowledge of Opera (PMS), Micros (POS), Microsoft Excel, -SUN
-GL system -and -INFOR Q&A -is an asset. -
- Excellent communication and organizational skills. -
- Strong interpersonal and -problem solving -abilities. -Benefits
- Medical, Dental, Vision, 401K,Tuition Reimbursement, -etc.Pay
Range
- $100,000.00 - $110,000.00 AnnuallyWe are an equal opportunity
employer and prohibit discrimination/harassment withoutregard to
race, color, religion, age, sex, national origin, disability
status, genetics, protectedveteran status, sexual orientation,
gender identity or expression, or any other characteristicprotected
by federal, state or local laws.
Keywords: Arlo NoMad, Middletown , ASSISTANT DIRECTOR OF FINANCE, Accounting, Auditing , New York, Connecticut
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